Home/Who I help/Estheticians, tattooists, and piercers
Bookkeeping for estheticians, spas, tattooists, and piercers
Your booking app keeps your calendar. I keep your books: Vagaro, Square, or Jane payouts matched to your bank, services, retail and tips sorted, and a clear view of what’s yours after fees, rent, and product costs.
Renting out chairs? Chair rent you collect is income, and a deposit you are holding for an artist isn’t yours at all. We keep the two apart.
Full-service bookkeeping starts at $350 a month, plus applicable taxes. That covers a simple business: one bank account, around 20 transactions a month, no payment processor or sales tax return, monthly reports, a monthly meeting, and your software.
Sound familiar?
A fully booked week, and still not sure what’s yours
Your Vagaro or Square payout lands after fees, and it never matches what you charged.
Cash, e-transfers, card payments, and tips all end up in the same account.
Retail products and services get lumped together, so you can’t tell what each one earns.
Receipts in a bag? That’s okay. I’ll start there with you.
What I handle in your studio
Books that understand services, retail, tips, and chair rent
Whether you rent a room or a chair, rent chairs out to other artists, work on commission, or run a studio with a team, I set your books up around how you actually earn, then keep them current every month.
- Deposits and tips that make sense: Vagaro, Square, or Jane payouts matched to your bank, fees and refunds included, and cash, e-transfers, and tips counted every month
- Know what each side earns: service and retail sales kept apart, product costs tracked, and your stock counted so it isn’t mistaken for profit
- Chair rent, on the right side: rent you collect from an artist is income, rent you pay is a cost, and a deposit you are holding for someone else is neither
- Big equipment in the right place: lasers, beds, and tattoo machines recorded as assets and claimed a bit at a time over the years you use them
- A clear line between you and the business: business and personal spending kept apart, with room rent, supplies, and software recorded where they belong
- Plenty of warning on GST: sales tax set up to match your registration, with a heads-up as your taxable sales approach the $30,000 small supplier threshold
- An easier year-end: staff pay or contractor payments tracked, with T4 or T4A slips done
- Proof attached to every transaction that has one: your receipts and bills sit on the transactions themselves in QuickBooks Online, so a CRA review is a look-up rather than a search
- Numbers you understand: monthly reports and a review meeting in plain language
What studio owners want from their books
Know what’s yours, and what to set aside
Plan for tax with real numbers
Clean monthly books give you and your accountant real numbers to plan from, so tax time holds fewer surprises.
Pay yourself from a plan
See what’s left after rent, products, and processing fees, so your pay is a decision, not whatever’s left in the account.
Know what each side earns
Services, retail products, and tips kept separate, so you can see what each part of your business brings in.
“I’m passionate about makeup and esthetics myself, so I love working with people who do this for a living. Between tips, retail products and booking payouts, your money comes in from every direction. I turn that into clear books you can trust, so you can focus on your clients.”
You’ll work with Corrie Verheijen, CPBFounder of CV Bookkeeping, Certified Professional Bookkeeper, and Certified Advanced QuickBooks Online ProAdvisor.
More about CorrieQuestions from studios
Studio owners often ask
Can you work with my current booking software?
Yes, and it doesn’t much matter which one you use. Vagaro, Jane, Fresha, Square Appointments, and Booksy all work the same way for bookkeeping: I connect what your booking software records with what lands in your bank, so every payout, fee, tip and refund is matched in QuickBooks Online or Xero. If yours works differently, I’ll build something that fits.
How much does it cost?
Every quote is built just right for your business, based on your number of transactions, bank or credit card accounts, payroll and how complex your books are. You get a fixed monthly price in writing before any work starts. Full-service bookkeeping starts at $350 a month, plus applicable taxes. See sample pricing.
Do tips need to go in my books?
Yes, every tip needs to be recorded, whether it comes in cash, by card or by e-transfer. If you’re solo, tips are your income. If you have staff, tips you collect and pass on are handled differently again, and how they’re treated on payroll depends on how they’re shared. I set that up with you, and your accountant confirms the details.
When do I need to register for GST?
This is general information, and CRA or your accountant has the final word on your situation. Here is how the rule works. The $30,000 small supplier threshold counts a business’s taxable sales, before expenses, across all of its owner’s businesses, including sales by any associates (as CRA defines them). Exempt sales do not count toward it, which matters a lot if some of what you do is exempt.
There are two ways to cross it. A business that passes $30,000 over four calendar quarters in a row, but not in any single one, stays a small supplier until the end of the month after that quarter. It must start charging GST no later than its first sale after that, and register within 29 days. A business that passes $30,000 in a single calendar quarter stops being a small supplier on the sale that took it over: GST applies to that sale, with 29 days to register.
That’s why I watch the number all year rather than at year-end.
I rent a booth and I’m just starting. Is a bookkeeper worth it?
Plenty of solo estheticians start with DIY Assisted Bookkeeping: you post your own transactions, and I reconcile your accounts, review your books and monthly financial reports, and meet with you monthly. For sales tax, you prepare, I review, you file. It starts at $180 a month, plus applicable taxes, and you can move to full service whenever you’re ready. See sample pricing.
My books are behind. Where do we start?
Right where you are, with no lecture. You get a catch-up plan and a price in writing before any work starts, then I keep you current every month.
Do you do my taxes?
No. I keep your books and sales tax remittances ready and work alongside your accountant. If you need one, I can refer you to a CPA I trust.
My business isn’t in Alberta. Can you still help?
Yes. Everything is online, and I work with businesses across Canada, whether you charge GST, HST, PST, or RST.
The one exception is Quebec. I don’t take on clients there, because Quebec has its own sales tax, payroll and reporting rules. I recommend finding a bookkeeper who is fluent in French and knows Quebec’s regulations.
Let’s make your numbers as clear as your appointment book.
A free 30-minute video consult. No pressure, nothing to sign.